Privacy Policy

The McQuaids Family Foundation
Effective Date: 25 day of August, 20

1. Purpose

This Privacy Policy explains how The McQuaids Family Foundation (the "Foundation") collects, uses, discloses, and safeguards Personal Information. This Policy applies to all visitors, contributors, members, volunteers, partners, and users of the Foundation’s website and services (collectively, "Users").

The Foundation complies with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws in Ontario and Canada.

2. Definition of Personal Information

“Personal Information” means information about an identifiable individual, including but not limited to name, email address, phone number, payment information, or other identifying details. Business contact information used solely for business communications is excluded from this definition.

3. Information Collected

The Foundation may collect the following types of Personal Information:

• Contact details (name, email address, phone number, mailing address).
• Contributor and donor information (donation history, payment confirmations, anonymity preferences).
• Volunteer and staff records (engagement details, reimbursement records, identification numbers).
• Account registration details (username, login credentials).
• Technical information (IP address, browser type, device information, cookies).
• Communications sent to the Foundation (emails, feedback forms, inquiries).

4. Use of Personal Information

Personal Information may be used for the following purposes:

• To operate and maintain the Foundation’s website and services.
• To process contributions, reimbursements, or financial transactions.
• To issue tax receipts where legally required.
• To manage communications, inquiries, or feedback.
• To maintain accurate financial and administrative records.
• To comply with applicable laws and regulatory requirements.

Personal Information will not be sold, rented, or traded.

5. Disclosure of Information

Personal Information may be disclosed only in the following circumstances:

• To service providers assisting in payment processing, accounting, or technical support.
• To legal or regulatory authorities where required by law.
• To protect the security, rights, or property of the Foundation.
• With explicit consent of the individual.

The Foundation is not responsible for disclosures made by third parties beyond its reasonable control.

6. Data Security

The Foundation implements reasonable physical, technical, and administrative safeguards to protect Personal Information.

However, the Foundation cannot guarantee against risks such as cyberattacks, third-party data breaches, system failures, or other events beyond its reasonable control. Users accept these risks by using the Site.

7. Retention of Personal Information

Personal Information will be retained only as long as necessary for the purposes identified or as required by law. Records may be securely archived or destroyed after this period.

8. User Rights

Subject to applicable law, Users have the right to:

• Request access to their Personal Information.
• Request corrections to inaccuracies.
• Withdraw consent for future use of their information (subject to legal and contractual restrictions).

Requests must be made in writing to the contact details below.

9. Third-Party Links and Services

The Foundation’s website may contain links to third-party websites or services. The Foundation is not responsible for the content, policies, or practices of such third parties. Users are encouraged to review third-party privacy policies before engaging with those services.

10. Limitation of Liability

The Foundation, its Affiliates, Partners, Stakeholders, and Agents shall not be liable for:

• Unauthorized access, disclosure, or use of Personal Information caused by external parties.
• Data loss or corruption resulting from system failure, technical error, or force majeure events.
• Errors or actions by third-party service providers outside the Foundation’s direct control.

11. Updates to this Policy

This Privacy Policy may be updated at any time without prior notice. Continued use of the Site constitutes acceptance of the revised Policy.

12. Contact Information

For questions, concerns, or requests regarding this Policy, please contact:

The McQuaids Family Foundation
Email: support@tmff.com
[Insert mailing address if applicable]